How it works
Three steps to a quiet race morning.
Course map in
Hand us your course GPX and event date. Notify maps every affected street, closure segment, and detour corridor.
Stakeholders mapped
Houses of worship, hotels, restaurants, residents, police and fire, hospitals, transit, plus the platforms: ride-hailing, navigation, food and parcel delivery. Each record gets a named contact, a channel, and a deadline.
Everyone notified
A six-week timeline of who gets told what and when, with draft messages per channel and a canvassing checklist for the contacts that need a field visit. Check them off as you go.
What clients get
A dashboard, not a spreadsheet.
Each paying client gets a private dashboard for their event: a live view of their communications capabilities, from the first permit filing to race-day reopening.
Stakeholder matrix
Every affected business, institution, and resident group in one searchable table, with contact status, channel, and timing.
Platform channels
The layer most races skip: Uber, Lyft, Waymo, Waze, Google Maps, Apple Maps, DoorDash, UPS, FedEx and more, each with its submission path.
6-week timeline
Milestones counted back from your event date: permits, emergency coordination, houses of worship, residents, navigation data, signage, race day.
Draft messages
Channel-specific drafts filled with your event's details: the resident mailer, the house-of-worship call script, the chamber email, the navigation submission.
Canvassing checklist
Records without a named contact become field tasks. Visit in person, get a business card, check the box. Progress is tracked on the dashboard.
Download and print
Export the full matrix as CSV for your ops team, or print the plan to PDF for permit meetings and briefings.
From the demo event
| Stakeholder | Channel | Timing | Status |
|---|---|---|---|
Course-adjacent congregation Directly on the route |
Phone + in-person visit | 4 weeks out | Needs canvassing |
Start/finish venue Written agreement |
In-person meeting | 6+ weeks out | Verified |
Residents on closed streets ~340 addresses |
Physical mailer + door hanger | 2–3 weeks out | Direct mail |
Waymo Autonomous routing |
Direct ops coordination | 2 weeks out | Platform |
Sample data shown. The live dashboard for the demo event carries 58 stakeholder records across 9 categories, 31 platform channels, and 8 timeline milestones.
Your event is next.
Notify is included with CityStage event engagements. Clients receive a private dashboard link and access code for their event.